Q&A – Grants
Q: When can the project start?
A: A project can start once it has been approved and the contract has been signed – approximately 3 months after the submission deadline.
Q: What is the maximum duration of the project?
A: Maximum contractual period for project implementation is 18 months. Only the costs that occurred during a given contractual period can be covered by the grant.
Q: What is the role of the project coordinator?
A: Project coordinator leads the project partners in the preparation period and coordinates implementation of all project activities. Project coordinator is the only contractual party to the fund. Project coordinator is responsible for communication with the fund and for the financial and substantive reporting.
Q: What should be the role of project partners?
A: Project partners should be actively involved in project preparation and implementation. Each partner can have specific tasks that complement each other. Participation in project events only is not sufficient.
Q: Can I include partners from outside V4 region?
Q: What can be covered by the grant?
A: Costs that can be covered by the fund are following:
- Printing/publishing costs
- Rent and related technical services
- Expert fees/Fees for authors or artists
- Accommodation and board
- Transportation and postage
- Translation and interpreting costs
- Awards and prizes
- Office supplies/consumption material
- Promotional costs
- Copyright, licenses, fees
- Overhead costs/contingencies (tangible/intangible assets, audits) up to 15% of the grant sum
Q: Can I cover the partners’ project costs from the grant?
A: Yes, provided the partner issues a document of taxable supply (contract, invoice, receipt, bill, etc.) towards the grantee. No advance payments to the project partners shall be realized prior to receiving a document of taxable supply related to the project implementation.
Q: Are costs of non-V4 participants refundable?
A: Yes, non-V4 participants in projects can have their costs covered from the grant if they are related to project implementation.
Q: Can the grant cover the costs of preparation of the application form, its translation into English and the project accounting?
A: No, such costs are your internal costs and cannot be refunded. You may, however, use the overhead costs to cover such expenses.
Q: What the reporting requirement for concluding the project?
A: Within 4 weeks after the implementation period of a project, the grantee shall submit the final report, which consists of narrative part and financial report (financial settlement or audit report). The project is successfully concluded only after the fund’s approval of the final report which can take up to 6 weeks from submission.